How to Create a Purchase Order Online and Download PDF
Build a vendor purchase order in the browser: buyer and supplier details, SKU lines, expected delivery, and a PDF download. A PO is a supply request, not an invoice.
What belongs on a simple purchase order
A purchase order tells a vendor what you intend to buy: who is ordering, who should supply, a unique PO number, dates, line items with quantities and prices, tax if any, and when you expect delivery.
The Purchase Order Generator fills that layout in the browser and downloads a PDF. There is no account. A draft stays in this browser after refresh unless you start a new purchase order.
- Buyer name and optional address or tax ID.
- Vendor name.
- PO number, date, and an expected delivery date.
- Goods or services with quantity, unit, rate, and optional SKU.
- Notes for ship-to instructions or payment terms.
Purchase order vs quotation vs invoice
Send a purchase order when you are the buyer requesting supply. A quotation is the seller’s priced offer. An invoice is the seller requesting payment. A PO is not proof that you paid.
What this is not
It is not procurement software, an ERP, or a tax filing portal. Totals are arithmetic from the fields you enter. Confirm commercial wording for your situation before you send the PDF.
Frequently asked questions
- Do I need to sign up to download a purchase order PDF?
- No. Create the purchase order on the page and download the PDF locally. Toolshelf does not store the PO contents on a server for this tool.